Last updated January 31, 2024
Introduction. Almas Psychotherapy, LLC (“We”, “us”, or “our”) operates the website www.almaspsychotherapy.com (the “Site”). Through the Site, we provide information to clients and members of the public. This Online Privacy Policy (“Privacy Policy”) explains the privacy practices that apply to the use of the Site.
Please read this Privacy Policy carefully so that you can understand how we collect, use, and disclose information from and/or about you when you use the Site. If you do not understand any aspect of our Privacy Policy, please feel free to contact us using the information found at the end of this Privacy Policy.
This Privacy Policy is a part of our Website Terms of Use. By accepting the Terms of Use, you are consenting to the use and disclosure of your personal information as outlined in this Privacy Policy.
HIPAA. In addition to these privacy protections, we are required by the Health Insurance Portability and Accountability Act (“HIPAA”) to describe our privacy practices to clients in a document called a Notice of Privacy Practices. You will be provided a copy of this document when you begin using our services (the “Services”)
Third Party Sites. The Site may contain links to other websites, including but not limited to a practice management program such as SimplePractice. We do not share personal information with those websites. We are not responsible for the privacy policies of any site linked to this Site not wholly owned and controlled by us. We aim to work with trusted partners and organizations which are also bound by state and federal laws governing privacy and security; however, we encourage users to be aware when you leave our Site and to review any privacy policy of a third party site.
Important Definitions. When we use the term “Personal Information” in this Privacy Policy, we mean information about you that is personally identifiable to you, such as your contact information (e.g., name, address, email address, or telephone number), personally identifiable health or medical information (“Health Information”), and any other non-public information that is associated with such information (collectively, “Personal Information”). When we use the term “De-Identified Information”, we mean information about you but that does not identify you.
The Personal Information we may collect or maintain via the Site may include:
1. Your name, age, email address and phone number.
2. Health Information that you provide us via the Site..
3. Billing information that you provide us via the Site..
4. Information about the computer or mobile device you are using, such as what Internet browser you use, the kind of computer or mobile device you use, and other information about how you use the Site.
5. Other information you input into the Site or related services.
We may use your Personal Information for the following purposes (subject to applicable legal restrictions):
1. To provide you with the Services.
2. To provide you with appointment reminders.
3. To improve the services offered – by performing quality reviews and similar activities.
4. To create De-identified Information such as aggregate statistics relating to the use of the Site.
5. To fulfill any other purpose for which you provide us Personal Information.
6. For any other purpose for which you give us authorization.
We may also disclose Personal Information that we collect or you provide as permitted or allowed by law, as follows:
1. To our employees in order to provide the Services.
2. To contractors, service providers and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
3. As required by law, which can include providing information as required by law, regulation, subpoena, court order, legal process or government request.
4. When we believe in good faith that disclosure is necessary to protect your safety or the safety of others, to protect our rights, to investigate fraud, or to respond to a government request.
5. To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which Personal Information maintained by the Site is among the assets transferred.
Information we may Collect via technology: As you use the Site, certain information may be passively collected by Cookies (as defined below), navigational data like Uniform Resource Locators (URLs) and third party tracking services, including:
1. Site Activity Information. We may keep track of some of the actions you take on the Site, such as the content of searches you perform on the Site.
2. Access Device and Browser Information. When you access the Site from a computer or other device, we may collect anonymous information from that device, such as your Internet protocol address, browser type, connection speed and access times.
3. A “Cookie” is a small file containing a string of characters that is sent to your computer when you visit a website. When you visit the website again, the cookie allows that site to recognize your browser. Cookies may store unique identifiers, user preferences and other information. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some Site features or services may not function properly without cookies. We use cookies to improve the quality of our service, including for storing user preferences, tracking user trends and providing relevant advertising to you.
4. Google Analytics. We use Google Analytics to help analyze how users use the Site. Google Analytics uses Cookies to collect information such as how often users visit the Site, what pages they visit, and what other sites they used prior to coming to the Site. We use the information we get from Google Analytics only to improve our Site and the Services. Google Analytics collects only the IP address assigned to you on the date you visit the Site, rather than your name or other personally identifying information. Although Google Analytics plants a persistent Cookie on your web browser to identify you as a unique user the next time you visit the Site, the Cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to the Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.
De-Identified Information. We may use De-Identified Information created by us without restriction.
Security of Information Collected. We use industry standard physical, technical and administrative security measures and safeguards to protect the confidentiality and security of your Personal Information. However, since the Internet is not a 100% secure environment, we cannot guarantee, ensure, or warrant the security of any information you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Even though there are many benefits to using this Site, as with all electronic communications there are some risks such as (i) failure of hardware, software and/or Internet connections; we are not responsible for failures, distortions, delays, or other problems resulting from equipment configuration, connection, signal power, hardware, software or any equipment used to access the internet; and (ii) no guarantee that the confidentiality or security of electronic transmissions via the Internet can be assured due to potentially unsecure computers and links. This could result in your data becoming lost or intercepted during transmission. It is your responsibility to protect the security of your login information (if any) and to use good judgment
before deciding to send information via the Internet. We strongly advise that you do not communicate any confidential information through these means.
Report Violations. You should report any security violations to us by sending an email to amy@almaspsychotherapy.com.
A Special Note about Children and Minors: The Site is intended for adults. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us.
Changes to our Privacy Policy. We may change this Privacy Policy from time to time in the future. We will post any revised version of the Privacy Policy on this page and at other places we deem appropriate. Continued use of our Site following notice of such changes will indicate your acknowledgement of such changes and agreement to be bound by the terms and conditions of such changes. By using the Site, you are agreeing to our collection, use and disposal of Personal Information and other data as described in this Privacy Policy, both as it exists now and as it is changed from time to time.
Questions and How to Contact Us. If you have any questions, concerns, complaints, or suggestions regarding our Privacy Policy or otherwise need to contact us, please use the following contact information:
Almas Psychotherapy, LLC
320 Town Center Avenue
Suite C-11 #209
Suwanee, Georgia 30024
470-615-0660
amy@almaspsychotherapy.com